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Quasar Accounting

Quasar is a full function, stand-alone business accounting package. You may elect to use the Quasar Accounting base package which is available for use free of charge on a single computer. Or, you may elect to purchase some of the Quasar add-on modules which are available for a nominal fee. With Quasar it is extremely easy to set up remote access to multiple servers from multiple workstations. You can run Quasar on both Windows and/or Linux on the same network. For example, you can maintain a Linux server and access the data from a Windows workstation.

Screen Shots

Main Login	Journal Entry	Write Check
Customer Invoice	Pay Bills	Summary Report
Barcode Label	Shelf Sign	Online Help

Check out these features:

Base Package
Inventory Management
Hand Held Interface (Only for Linux)
Multi Store

Evaluate Quasar

Quasar accounting software Version 1.2 has now been released and is available for evaluation. If you are interested in evaluating the new Quasar please download your copy today from our downloads page. You may view the release notes for the new version here.

To review the Quasar Software License Agreement Click Here.

How to Purchase from Linux Canada Inc.

The individual Quasar packages may be downloaded from our downloads page. An evaluation license is included in the download packages. The Quasar base package is available for use on a single computer free of charge. When you purchase one or more Quasar add-on modules a personalized live license is sent to you via e-mail.

Base Package

for Linux or Windows: Quasar and most of its features are available for both Linux and Windows. The point-of-sale module is available only for Linux. On Linux Quasar supports Red Hat 7.0+, Mandrake 7.2+ and SuSe 7.1+. On Windows Quasar supports 98, ME, 2000 and XP.
international ready: Quasar's new international ready features include the ability to define your monetary symbol, monetary format, date format, time format, number format and percentage format. Any and all text can be translated or changed to suit your specific requirements. In addition Quasar has a standard Canadian format and a standard United States format.
graphical user interface: Quasar is a new product designed with a graphical interface. It is not an older text based package with a graphical interface add-on. It was designed using Qt which is the same library used for the KDE user interface and other Linux projects. For more information on Qt 3.0 please see the Trolltech web page at http://www.trolltech.com.
fast/easy data entry: The Quasar main window, icons, menus, lookups, and search functions have all been designed with you, the user, in mind. Screens were kept simple with instant access to advanced functions and superior access to supporting data.
quick error correction: Existing transactions are easy to find and easy to edit. Quasar has a find transaction screen that allows you to find a transaction very quickly using a variety of selection criteria.
financial statements: Financial reports include balance sheets, profit and loss statements and trial balances. A transaction journal provides the detail of selected transactions. An inquiry screen provides detailed activity of an account, customer or vendor.
vendor billing: A vendor invoice screen provides the ability to enter vendor bills complete with reference numbers and payment terms.
vendor claims: Create and post vendor claims for short shipments, incorrect pricing, incorrect freight routing, defective goods and damaged goods.
customer quotes: Create customer quotes. Quickly turn quotes into invoices when the customer returns to purchase the product.
customer invoices: Create customer invoices with multiple lines. Invoice may be paid immediately with a single or multiple tenders, or charged to a receivable account.
accounts receivable: Provide credit terms to your customers. An aged receivable screen provides an aged summary and aged detail of your receivables. Receive payments on account and allocate payments to specific invoices. Define customer payment terms and give early payment discounts. Print customer statements.
accounts payable: View aged payables both in summary and in detail. Select a specific vendor to pay, or choose to pay several bills. Pay an entire invoice or make a partial payment. Know your bank balance and know your cash requirements. Allocate payments and credits to specific invoices or allocate them to the oldest invoices. Define early payment terms and take early payment discounts.
cheque writing and printing: Create quick cheques or pay existing bills. Write cheques manually or professionally print them to a printer using a cheque form.
mailing labels: Print mailing labels for customers, vendors, employees and personal acquaintances. Select labels from one of our supported forms.
bank reconciliation: Reconcile a bank account or other ledger account to an external statement. A bank reconciliation may be conducted in several sittings, storing the reconciliation after each sitting. Print the details of your reconciliation now or in the future.
recurring transactions: Define recurring transactions for recurring journal entries, recurring cheques, recurring customer invoices, recurring vendor invoices and recurring vendor payments.
multiple taxes: Define multiple taxes and tax groups with variable rates. Taxes collected and paid post to appropriate accounts. Define if a customer is exempt from paying a specific tax or taxes.
selling discounts: All discounts have an audit trail. Define both line discounts and transaction discounts. A discount may be a percentage discount or a dollar amount.
work shift control: Every transaction includes date, time, work station, employee and shift. After a each work shift, you can close the shift, complete cash reconciliations, do tender adjustments and report on the results.
purchasing charges: Add charges such as franchise fees or freight to an invoice.
backup and restore: Backup your company to a backup file and restore it as and when the need arises.
fast and easy reporting: Special screens have been created to make obtaining information fast, easy and concise, with as much detail as is required. Most of the information screens provide the ability to drill down to the transaction level. All provide the ability to print your information to a file or printer. A new summary report provides the ability to view the summary information of sales, margin, transactions, tenders, taxes, deposits and discounts.
on-line help: On-line help is available for every screen. A table of contents provides the ability to move around and view several help screens in succession.
preferences: Set your style, font and color preferences.
multiple companies: Create and manage multiple companies within the same application.

Inventory Management

departments and sub-departments

Departments are the highest level of inventory. Sub-departments are nestled within departments and items are nestled within sub-departments. This hierarchy provides an excellent tool for finding, reporting and listing items.

purchasing and receiving

Create purchase orders with multiple items. Receive products and create vendor invoices. Items on open purchase orders are shown as on order. Items invoiced are added to inventory and are shown as on hand. Lists of orders, receiving and vendor invoices are maintained for viewing and editing purposes.

advanced price management

Quasar has very advanced and flexible pricing capabilities. Following is a list of the pricing features:

regular single prices (example - $1.00)
at/for pricing (example - 3/$1.00)
minimum quantity (example - 1-4 units $1.00 each, 4 or more units $.90 each)
quantity limits (example - limit of 3 at promotion price)
mix/match pricing (link numerous items to a group and link a special price to all items in the group)
special pricing for a single customer or group of customers
promotions with opening and closing dates
prices valid only on specific days of the week
cost plus pricing (example - a customer can be billed cost plus 10%)
percent off pricing (example - a customer can be billed price less 5%)
dollar off pricing (example - a customer can be billed price less $1.00)
with Quasar you can include both taxes and/or container deposits in the selling price. Quasar accurately breaks out the taxes and deposits for your customer.

A set price screen allows multiple price changes to be implemented at one time. Prices may be calculated based on a mark-up from cost, a gross margin, a target gross margin or a percentage increase or decrease.

superior cost management

Not unlike pricing, Quasar has superior costing capabilities. Following is a list of the cost features:

regular single costs (example - $1.00)
at/for costing (example - 3/$1.00)
minimum quantity (example - 1-4 units $1.00 each, 4 or more units $.90 each)
quantity limits (example - limit of 3 at special cost)
mix/match costing (link numerous items to a group and link a special cost to all items in the group)
cost by vendor or group of vendors
vendor promotions with opening and closing dates
costs valid only on specific days of the week
percent off costing (example - you can be billed cost less 5%)
dollar off costing (example - you can be billed cost less $1.00)
Quasar handles taxes that are included in the cost of your items and accurately breaks the tax out to provide you with the true cost
Quasar handles container deposits that are included in the cost of your items and accurately breaks the deposit out to provide you with the true cost.

true landed cost

Quasar provides the ability to define charges such as freight charges and franchise fees. Charges, such as Freight, can be allocated to the cost of each item based on that items actual weight (landed cost = cost + freight charges) . Charges, such as franchise fees, can be allocated to the cost of an item based on the cost of that item (landed cost = cost + franchise fee). Quasar handles multiple charges on one vendor invoice. Charges can be included on the vendor invoice (internal), or they can come as a separate billing on a third party invoice (external). Either way Quasar provides the ability to include the charges in the landed cost calculation.

full margin control

Quasar's extensive margin control starts with setting target margins by sub-department and the ability to report on which items are not meeting your target margins. In the item master screen, margin percentages are calculated for you, if you enter a price, and if you enter a margin percentage, the price will be calculated for you. If you prefer to work with mark-ups, Quasar can calculate prices for you based on mark-ups.

container deposits

Many products are shipped with container deposits. For example, bottle deposits, can deposits and pallet deposits. In Quasar you can define if the container deposit is included in the cost of each item or billed separately on the vendor invoice. You can also define if the container deposit is included in your selling price or if it is to be added separately to the customer invoice.

create kits

With Quasar you can build kits or packages out of existing items. For example, you can build a fishing tackle kit out of various lures, spoons, line and reels. Another example would be manufacturing something from numerous components. When you build a kit the inventory of the individual items are reduced and the inventory of the kit is increased automatically.

physical counts

Multiple counts can be recorded. Items counted in more than one location and/or on more than one count sheet are automatically added together by Quasar. Prior to processing your counts you can view all of the discrepancies between your physical count and your systems on hand quantities. You can review the count detail of any item. And, you can report on all items that should have been counted but were not. When counts are processed an inventory adjustment is automatically created for discrepancies.

multiple case sizes

Quasar handles items with multiple case sizes. As you do not always sell items in the same case sizes as they are purchased you can define which case sizes are purchased and which are sold. Of course you can assign the correct cost and price to each size.

multiple lookup numbers

An individual item may have multiple lookup numbers. For example, your assigned number, your vendor's number(s), UPC codes and various other price lookups (PLU's).

stock locations

Quasar's stock locations provide an excellent addition to Quasar's inventory management capabilities. Define the "Section", "Fixture" and "Bin" where your products are located. Your stock status report will now display the location where your items can be found. Items can be listed by location and you can run reports by location.

multiple vendors per item

It is recognized that you may have multiple vendors for a single item and that each vendor may sell an item in different case sizes and at different costs. In Quasar you can define specific vendor numbers, case sizes and costs for each of your vendors.

sales history

Access to accurate sales history is very important to proper inventory management. The Quasar sales history screen provides the ability to view your history by month, week or day. You can view the sales history for an individual case size or for all sizes that the item is sold by. For purchasing purposes you can view your sales in either the selling case size or in the purchasing case size. If opened from a purchase order, the sales history screen displays the history of each item as you enter them on the order.

barcode labels and signs

Design your own barcode shelf labels, shelf talkers and signs and print them using the new Quasar labels screen.

item adjustments

An item adjustment screen provides the ability to change the on hand quantity and/or on hand value of an item(s). All adjustments post to the ledger accounts. Inventory can not be adjusted without an audit trail.

active and stocked status

Define the state of your inventory. Only active and stocked items appear on inventory lists and lookups by default. This provides the ability for a large inventory database while minimizing the size of lists and reports.

powerful reporting

View the stock status of any item at any time. View the sales history of an item by month, week or day. By date range you can view:

an items sales, purchases and adjustment activities in both summary and detail
all transactions containing a specific item or group of items
all sales of a specific item or group of items
all purchases of a specific item or group of items

In all of the above cases you can drill down and view the actual transactions. You can report on items purchased by specific customers and you can report on items sold to you by specific vendors. You can very quickly find any transaction with a specific item on it.

Handheld Interface (Available for Linux Only)

download handheld application: Download the handheld application from Quasar Accounting into the handheld unit.
send inventory items: Send inventory numbers and prices to the handheld unit to be used in price checks and item counts.
receive counts and price checks: Receive inventory counts and price checks from the handheld and process the data.

Multi Store

financials by store: The multi store feature provides the ability to run multiple stores on a network. Financial statements can be printed by store or as a complete company. Payables and receivables can be treated as common for all stores, or if you prefer, you can keep them separate.
inventory information: View reports, stock status and sales history for the entire company, or alternatively view information from a specific store.
stocking by store: Define, by store, which items are stocked and which ones are not. This feature substantially reduces the size of lists and information in the smaller stores and in stores with a different core selection of products.
pricing by store: While it is easier to have common costs and prices you can define separate costs and prices for some or all stores. You can even set a special price, specific to a single customer or group of customers, that is valid only at selected stores.
stock transfers: A special transfer screen provides the ability to transfer stock between two stores.
expense allocation: A ledger transfer screen provides the ability to allocate expenses and/or other account amounts from one store to multiple stores. For example, you may setup an administration office as a store. Pay all bills from that site and allocate expenses appropriately.

Update and Upgrade Policy

>From time to time Linux Canada Inc. will develop small patches or updates to a major release. These patches will be made available, on our web site, at no charge. If you purchase a copy of one major release of Quasar, and within 30 days another major release is made available, you will have the option to upgrade to the new release at 50% of the list price of the new release.